Ecology Building Society Conveyancing Lender Panel Compliance Tool

COMPLETIONmonitor is an online pre- and post-completion checklist for residential conveyancing lawyers. Supported by the CML and professional indemnity insures. COMPLETIONmonitor is a unique risk mitigation tool.

This software assists the way you can demonstrate to lender panels that you are, and can stay fully compliant with their requirements, with automatic updates on Ecology Building Society’s changes. Notwithstanding that using this technology is not a condition for being on the Ecology Building Society panel, demonstrating you can stay up to date with Ecology Building Society’s Handbook requirements is a helpful support to your application to their lender panel and, more importantly, protect your panel standing.

The system creates real-time alerts, automatically produces regulatory and CQS reports, and will increase your firm's efficiency. It is also simply to use, cost-effective and, for many firms, leads to reduced PII premiums.

Find a Law Firm approved by Ecology Building Society

Banks and building societies often vary their requirements. The UK Finance Lenders’ Handbook requirements from Ecology Building Society are not guidelines, they are instructions from a client. As with many clients, instructions can change - and they do change, over time:

A Timeline of Policy Changes


Since 2008, Ecology Building Society has made 175 revisions or additions to sections of their version of the CML Handbook.
That equates to a section change every 15.6 days. In total, 42% of the sections of P2 of the UK Finance Lenders’ Handbook for Ecology Building Society have been changed since 15/12/2008.

To find out more about lender panel compliance,

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Recent Changes Include

# Date Assoc. Changes Related To
6.14.1 30/11/2015 CML
6.14.1c 01/12/2014 CML
3.2.3 01/12/2010 CML
3.2.4 01/12/2010 CML
5.16.2 01/12/2010 CML
5.1.1 01/12/2010 CML
5.5.1a 01/12/2010 CML
6.14.1a 01/12/2010 CML
6.14.1c 01/12/2010 CML
7.4 01/12/2010 CML

Last update 14/09/2019

Ecology Building Society Conveyancing Panel Recently Asked Questions from members of the public

Can you please explain the reason why all property lawyers are not on the Ecology Building Society Conveyancing panel?
Even though it may seem unfair for Ecology Building Society to restrict who can act for them from the public’s or solicitor’s point of view, the other side of the coin is that the lenders are becoming ever more anxious and feel the necessary need to protect them from mortgage fraud and other illegal activities. As a result of this concern Ecology Building Society are limiting their panel of approved conveyancing lawyers to a size that they are happy to control. The Ecology Building Society lawyer panel is not the most restricted
My lawyer has spotted an inconsistency between the surveyor’s assumptions in Ecology Building Society’s home valuation report and what is in the legal papers for the property. My lawyer says that as he is on the Ecology Building Society conveyancing panel he is duty bound to check that the lender is with this discrepancy and is content go ahead. Is my lawyer’s course or action right?
A precondition to being on the Ecology Building Society approved panel is to comply with the CML Handbook requirements (last updated for this lender on Ecology Building Society) which do require that your lawyer disclose any incorrect assumptions in the lender’s valuation report and the legal papers. Should you refuse to allow your lawyer to make the appropriate notification then your lawyer will have no choice but to discontinue acting for you.
I note that you have a search directory identifying law firms on the Ecology Building Society conveyancing panel. Do firms pay you a commission if I retain them for my own house purchase?
We are a listing service only for law firms wishing to communicate if they are on the Ecology Building Society conveyancing panel or other lender panels. We do not charge referral fees to the any conveyancer that you subsequently appoint.
My conveyancers in Leeds have advised me that no longer have my conveyancing file. At the time of my purchase I took out a mortgage with Ecology Building Society. Is it case that being on the Ecology Building Society conveyancing panel they need to have retained the file for a number of years?
Different lenders have different requirements but many of the Terms and Conditions of Conveyancing Panel Appointment require the file to be held for a period of 6 years. That being said we have not seen a copy of the Ecology Building Society Conveyancing Panel Terms. It might be worth you contacting Ecology Building Society directly.
Are all Conveyancing Quality Solicitors on the Ecology Building Society conveyancing panel?
A selection of lenders now use the accreditation scheme as the starting point for Panel approval such as HSBC and Santander. The Law Society’s CQS accreditation however gives no guarantee to lender panel acceptance. That being said,the CML have indicated that it is likely to become a pre-requisite for firms wishing to remain on their approved list of conveyancing solicitors.
When it comes to lenders such as Ecology Building Society do solicitors have to be pay a fee to be on the conveyancing panel?
We are not aware of any lender fees to be on their panel although some do charge an administration charge to deal with the processing of the conveyancing panel application.
Do most banks operate their own panel of solicitors?
Many lenders do operate a restricted conveyancing panel but a lot of lenders allow any solicitors to join their panel so long as they meet their criteria. Each lender sets their own criteria. For example the Ecology Building Society conveyancing panel requirements are different to Ecology Building Society’s conveyancing panel criteria.