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Ecology Building Society Conveyancing Lender Panel Compliance Tool

Looking for information about your firm's panel status?

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How can my firm apply to be on the Ecology Building Society Conveyancing Panel?
Check your firm’s panel Status
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How can my firm be reinstated onto the Ecology Building Society Conveyancing Panel?
Check your firm’s panel Status

COMPLETIONmonitor is an online pre- and post-completion checklist for residential conveyancing lawyers. It is supported by professional indemnity insurers. It is a unique risk management tool.

This system facilitates the way you can prove to lender panels that you are, and can remain fully compliant with their instructions, with automatic updates on Ecology Building Society’s changes. Even though utilising the tool is not a prerequisite for Ecology Building Society , demonstrating you can remain up to date with Ecology Building Society’s Handbook requirements is a helpful support to your panel application and, just as importantly, protect your panel standing.

The software generates real-time alerts, automatically produces compliance and CQS reports, and will enhance your firm's efficiency. It is also simply to use, cost-effective and, for some firms, leads to a PII saving.

Find a Law Firm approved by Ecology Building Society

Banks and building societies often change their requirements. The UK Finance Lenders’ Handbook requirements from Ecology Building Society are not guidelines, they are instructions from a client. As with many clients, instructions can change - and they do change, over time:

A Timeline of Policy Changes


Since 2008, Ecology Building Society has made 239 revisions or additions to sections of their version of the UK Finance Handbook.
That equates to a section change every 11.4 days. In total, 52% of the sections of P2 of the UK Finance Lenders’ Handbook for Ecology Building Society have been changed since 15/12/2008.

To find out more about lender panel compliance,
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Examples of recent questions relating to the Ecology Building Society Conveyancing Panel from members of the public

I instructed a law firm to conduct the legal paperwork on my remortgage three weeks ago having applied for a mortgage with Ecology Building Society. The solicitors reassured me that they are on Ecology Building Society conveyancing panel and gave me their panel number. Ecology Building Society then called me to say that their panel number was dormant and would need to be reactivated. What happens next? Do I instruct a different law firm listed on the approved panel for Ecology Building Society?
You may be very frustrated with the lawyer but if it only go take a few more days they it may be worth waiting as, depending on how far progressed you are you may end up delaying the transaction by a number of weeks if you need to replace your solicitor You may wish to enlist the help of your broker to check with the Ecology Building Society as to how long they think it will take to get the firm to get back on the panel.
Expecting to move into my new home next Monday. My conveyancing lawyer has asked me to provide him with a copy of the building insurance for the house as as he informs me that he is duty bound to validate that it is in order for Ecology Building Society. What risks do Ecology Building Society expect the insurance to cover?
Any lawyer on the Ecology Building Society conveyancing panel would need to check that the following risks are covered fire; lightning; aircraft; explosion; earthquake; storm; flood; escape of water or oil; riot; malicious damage; theft or attempted theft; falling trees and branches and aerials; subsidence; heave;landslip;collision;accidental damage to underground services;professional fees, demolition and site clearance costs; and public liability to anyone else. There are some other issues such as the level of excess that are set out in Ecology Building Society’s Part 2 requirements of the CML Handbook (last updated on Ecology Building Society). Being on the Ecology Building Society conveyancing panel your lawyer is expect to follow these instructions.
I note that you have a search directory identifying firms on the Ecology Building Society conveyancing panel. Do firms pay you a referral fee if I appoint them for my own house purchase?
We are a listing service only for law firms wishing to communicate if they are on the Ecology Building Society conveyancing panel or other lender panels. We do not charge referral fees to the any conveyancer that you subsequently appoint.
My lawyers in Newcastle have advised me that they can not locate my conveyancing file. To assist with my purchase I took out a mortgage with Ecology Building Society. Is it case that being on the Ecology Building Society conveyancing panel they need to have retained the file for a prescribed period?
It very much depends from lender to lender but many of the Terms and Conditions of Conveyancing Panel Appointment require the file to be held for a period of 6 years. That being said we have not seen a copy of the Ecology Building Society Conveyancing Panel Terms. It might be worth you contacting Ecology Building Society directly.
When it comes to mortgage companies such as Ecology Building Society do solicitors have to be pay a fee to be on the list of approved solicitors?
We are not aware of any lender fees to be on their panel although some do charge an administration charge to deal with the processing of the conveyancing panel application.
Hi, thinking about buying a house off my mate. Once we agree a price, what’s the best way to proceed? I plan to obtain a mortgage with Ecology Building Society. Is it possible to avoid using solicitors to save on the costs? My father said that years ago it was possible to take the documents into the local Land Registry office and they did the rest
If you are getting a mortgage with Ecology Building Society involved you will need to appoint a solicitor on the Ecology Building Society conveyancing panel. We would not encourage you to both use the same solicitors' firm. There are clear conflict of interest issues and it's not going to make a huge difference to the speed of the overall process. So as not to hold things us you should pass on your solicitors details to Ecology Building Society. Feel free to use our search tool to look for a licensed conveyancer or solicitor on the Ecology Building Society conveyancing panel.
Can I register a complaint to Ecology Building Society about the lawyers being on the Ecology Building Society conveyancing panel?
Complaining to Ecology Building Society about their conveyancing panel is unlikely to yield much of a response. All solicitors and conveyancer must have a complaints procedure. You can get information from the solicitor’s or conveyancer’s website or ask at their office. They must tell you about it if you ask.

The Legal Ombudsman will make sure that your complaint is properly dealt with by the solicitor. It can also advise you how to complain.

If a licensed conveyancer does not have a complaints procedure or will not tell you about it, contact the Council for Licensed Conveyancers (CLC), which will make sure that your complaint is properly dealt with by the conveyancer. Please see below for more information.

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